Executive Assistant

Ceremonia is seeking a reliable and resourceful Executive Assistant. The Executive Assistant will work directly with the Founder and CEO, Babba Rivera and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. This is an excellent opportunity to join a growing company with a modern approach. 

Duties & Responsibilities

  • Coordinate and support all communications the CEO is directly or indirectly involved in, including taking calls, responding to emails and interfacing with team, brand partners, investors and any stakeholders
  • Mindfully and proactively manage and maintain the CEO’s calendar, and schedule meetings, appointments and manage travel itineraries based on agreed-upon priorities
  • Oversee, project manage and coordinate brand collaborations and photo shoots for the CEO as well as handle talent negotiations with brands on behalf of the CEO
  • Support the CEO with errands such as purchasing items, handling deliveries and packages and other administrative tasks as applicable
  • Act as a liaison between CEO and the team, including taking meetings on behalf of the CEO reporting back with meeting notes and next steps
  • Support the broader team with company-wide initiatives and events 
  • Prepare internal and external facing documents and decks for team members and partners
  • Arrange company events such as team retreats and celebrations

Requirements & Qualifications

  • Fluent in Spanish
  • Excellent verbal and written communication in English
  • 1-3 years of EA experience in fast-paced environment preferred
  • Strong organizational, project management and problem-solving skills with excellent multi-tasking abilities
  • Exceptional interpersonal skills, friendly and professional demeanor
  • Exceptional time management skills
  • The candidate must uphold a strict level of confidentiality at all times
  • The candidate must be legally authorized to work in the United States
  • The candidate must have a driver's license and be comfortable driving to CEO’s upstate home and back
  • The candidate should be comfortable around dogs 

How to apply

Please email your application with the subject line: Executive Assistant to, attaching resume.